COVID-19 Info & Procedures

SPECIAL COVID-19 INFO AND PROCEDURES (updated November 1, 2021)

The Titans will fully comply with all applicable provincial, city, facility and governing sports body policies and procedures. This page contains detailed information and procedures which MUST BE READ AND FOLLOWED BY ALL TITANS ATHLETES, COACHES AND PARENTS. Please visit this page frequently as COVID-related measures change frequently.

Be prepared to make concessions

  • While there are no caps on the maximum number of athletes permitted per practice, the Titans may still have to impose restrictions on which athletes can attend high-demand practices to ensure a practical distribution of athletes across all our practices.  

All Free Trials must be pre-arranged

  • Individuals wanting to try a water polo practice at no cost MUST submit a Request for a Free Trial ahead of time using this link: Titans Online Free Try-Out Request (titanswaterpolo.ca)
  • The purpose of the above form is to (1) collect information required in case COVID contact tracing is required, (2) ensure the mandatory Water Polo Canada Consent form has been signed, (3) help us determine what options would be best for the individual, and (4) share important COVID safety measures with the individual ahead of their scheduled free trial. 
  • Individuals requesting a free trial will be contacted to determine which specific practice they would like to try.

Ontario’s New Full-Vaccination Requirement

  • Both the University of Ottawa and Carleton University require that everyone entering their facilities be fully vaccinated (except for those under 12 who are not yet eligible for vaccination and those with a valid medical exemption). For more details on each pool’s vaccination policies, see their pool-specific rules at the bottom of this page. 
  • At city pools, only participants who are 18 and older must be fully vaccinated to be permitted to enter city facilities.
  • Participants must carry with them documentation proving their full vaccination status, along with a piece of photo ID (picture or good quality photocopy of the photo ID is acceptable for younger participants).
  • When entering a university facility, university staff will be responsible for validating the vaccination status of the participants, even though participants will have already uploaded their documentation on the university’s COVID application.
  • When attending a city facility, it is the responsibility of the Titans to validate the vaccination status of the participants.

Mandatory self-assessment:

  • BEFORE EACH PRACTICE, each participant (including spectators) and coach must complete a COVID-19 self-assessment.
  • For city pools, use the self-assessment located at https://covid-19.ontario.ca/self-assessment/, save the results to a PDF file and keep a copy of the last 3 weeks’ worth of self-assessment reports in case they are required by Ottawa Public Health or the Titans should an investigation be required.   
  • For the University of Ottawa pool and the Carleton University pool, see their pool-specific rules at the bottom of this page.
  • If the self-assessment results indicate that the participant should self-isolate and/or be tested for COVID-19:
    • The participant MUST (1) immediately notify the Titans of the self-assessment results via an email to COVID19@titanswaterpolo.ca, (2) stay home and (3) follow the instructions of the self-assessment results. 
    • If the participant is tested for COVID-19, the participant must notify the Titans of the test results ASAP.
      • If the test result is positive, the participant must notify the Titans once their case is deemed resolved by local health authorities. 
      • If the test result is negative, the participant must notify the Titans once all their symptoms have disappeared. 
      • The participant will only be allowed to resume training once their return has been permitted by the Titans and/or the relevant health authorities.
    • Before the start of every practice, each participant must confirm to their coach that they completed their self-assessment and that they are fit to join the practice.
    • All information, including the individual’s identity, will be kept confidential.

Rules, Rules, Rules:

  • Below are general rules that apply across the board.  See the next section for pool-specific rules.
  • Show up only 10 minutes before your practice start time.  If it is cold outside, we suggest that you wait in your car as you will not be granted early access to the facility’s lobby.
  • If you show up late for practice, you might not be able to join your practice.
  • Spectators may be permitted at certain city pools (pool-specific details are provided in the following section), provided that parent-volunteers have agreed to look after all the COVID requirements for spectators (i.e. validating their vaccination status, confirming their successful completion of their COVID self-assessment, and taking their attendance for COVID contact tracing purposes). This is the list of practices where spectators are currently permitted:
    • Mondays, Richcraft pool, (WF, S&P, ILWP), 5:30pm to 7pm
    • Saturdays, Pinecrest pool, (WF, S&P, ILWP), 6pm to 7:30pm
    • Saturdays, University of Ottawa, (AA + Comp. Girls), 6pm to 8pm
    • Sundays, Nepean Sportsplex, (Academy + Comp Boys & Girls), 7:30pm to 9pm
  • Spectators must fully comply with the COVID-19 safety measures described on this page, including wearing a mask at all times, having their full-vaccination status validated by a volunteer, having successfully completed their COVID self-assessment, having their attendance taken and restricting their whereabouts to designated spectator areas.
  • For a first-time free trial, one parent may accompany their child on deck until the child has been introduced to the coach, after which the parent must immediately leave the pool deck. Parents accompanying their children are considered a spectator and must comply with all the requirements that apply to spectators.
  • Participants must shower at home and come dressed wearing their swimsuits under their street clothes so they can undress on the pool deck.  Changing on the pool deck with a towel wrapped around your body is not acceptable.
  • At both University pools, everyone must maintain a minimum 2m distance between themselves and anyone else at all times, however, athletes do NOT have to maintain a 2m distance when in the water.  
  • At city pools, the requirement to maintain a minimum 2m distance no longer applies, except for coaches.  Coaches must wear a mask on deck only if they have to talk to someone (athlete, parent, pool staff) and they cannot maintain a 2m distance while talking. 
  • At both University pools, coaches must wear a mask at all times.
  • Everyone must wear a mask when in the facility.  Masks should only be removed just before entering the water (this applies to coaches as well).  
  • Everyone must wash their hands at one of the hands sanitizing stations when entering and leaving the facility.
  • Follow floor markings and directional arrows when they are provided.
  • The use of change rooms and showers after practice is permitted, but please avoid over-crowding and keep your use of those facilities as short as possible.
  • Bring your own filled water bottle (water fountains are not accessible).
  • Participants must not share or lend any of their personal items.
  • In most cases, the Titans are NOT permitted to use pool equipment, only Titans equipment.
  • Upon arrival for practice, the participants must report to the coach, confirm that they completed their COVID-19 self-assessment and that they are fit to join the practice. 
  • Coaches must take complete and accurate attendance for every practice (including coaches’ attendance) and update the online attendance sheet for their practice within 24 hours after the practice.  Those attendance sheets are needed to facilitate contact tracing, should it be required.
  • Once the practice ends, everyone is to put their mask back on as soon as possible after they get out of the water.  Masks must be worn until you exit the facilities.  Yes, you may take your mask off when you shower. 😊
  • Our coaches will only look after athletes during the actual practice, so Water Fun parents MUST pick up their young children from the pool deck after their practice and accompany them to the change room to help them change into dry clothes quickly.
  • Parents of younger athletes (older than Water Fun) are encouraged to meet their children in the change room after their practice to help them change into dry clothes quickly.
  • Any Titans staff, including our lifeguards, have the authority to deny access to a participant if they believe a participant represents an unusual COVID-19 risk to the other participants (e.g. exhibiting a COVID-19 symptom, lack of attention to the COVID safety rules, etc.).  Athletes who are denied access must remain seated in a safe location visible by the coaches, mask on, until they are picked up from the facility.
  • Coaches are expected to assist in the cleaning and disinfecting process after their practice. The following must be cleaned after each practice:
    • Wipe down water polo nets, frame and handles, and storage carts
    • Clean dryland areas that were used
    • Clean any other equipment that might have been used (e.g. chairs)

Pool-specific Rules:

  • Richcraft pool
    • Spectators, once their access to the facilities has been validated by a volunteer, must sit in the spectator area in the hallway behind the glass wall.
  • Walter Baker pool 
    • When coming into the facilities, tell the screening person behind the window that you are with the Titans and proceed to the locker rooms.
    • Walk directly to the bleachers on the other side of the pool.  There are green dots where you can sit and leave your water polo bags. 
    • Spectators, once their access to the facilities has been validated by a volunteer, must sit in those same bleachers on the other side of the pool.  Spectators must take their outdoor shoes off before proceeding on the pool deck.
    • At the end of practice, you will exit through the change rooms.
  • Pinecrest pool
    • For the Water Fun II group, someone will open the electronic doors for you 5 minutes before the start of the practice (i.e. at 6:40pm), so don’t be late!
    • Spectators, once their access to the facilities has been validated by a volunteer, must sit in the spectator area upstairs.
    • Only Water Fun parents who have been pre-approved to accompany their child during their practice may access the pool deck.
  • Splash pool (will be used as a substitute practice pool when the Francois Dupuis pool closes later this season for maintenance, likely in early January)
    • Pool-specific details TBD.
  • Francois Dupuis pool
    • Spectators, once their access to the facilities has been validated by a volunteer, must sit in the spectator area in the entryway behind the glass wall.
  • Brewer pool
    • About 10 minutes before the start of practice, athletes and coaches will be let in as a group via the door facing Sloan Ave.
    • Absolutely no parking available on site.
    • Absolutely no spectators permitted.
    • Parents picking up their children must park along the fenced side of Sloan to wait.
  • Nepean Sportsplex
    • Enter the facilities via Entrance #1 (the main entrance facing Woodruff avenue).
    • Arrive for practice no sooner than 10 minutes prior to the practice start time to avoid interfering with the prior training group.
    • When waiting for the start of a Titans practice, athletes and coaches should sit in the designated area in the viewing gallery.
    • Spectators, once their access to the facilities has been validated by a volunteer, must sit in the viewing area (50m pool) or on the bleachers (25m pool only).
  • Carleton University pool
    • Note that parking at the sports complex will no longer be free.  
    • Carleton University has a mandatory vaccination policy.  All individuals accessing their campus and eligible for a vaccine (born in 2009 or earlier) must be fully vaccinated.   Everyone wanting to use their facilities must comply with the following procedures:
      • Prior to their first practice, everyone (12 & older) must create an account in cuScreen and upload their proof of vaccination (1st and 2nd dose). Instructions on how to create your account can be found here.  If you were vaccinated in Ontario and need proof of your vaccination, here is the link:  Ontario Proof of Vaccine Receipt.
      • Prior to each practice, before entering the facilities, log into your cuScreen account and complete your COVID Screening Self-Assessment.
      • If you get a GREEN checkmark, enter the facility and scan the Alumni Hall QR CODE (this tells the application which facility you are visiting).  If you get a RED status, go home.
      • Show your GREEN checkmark to the Front Desk Staff at the Welcome Centre and let them know you are there for water polo.  They will let you in.
    • Athletes and coaches should enter the facilities no earlier than 10 minutes before the start of practice and go directly to the change rooms to get dressed.  We recommend coming with your swimsuit on so you spend as little time as possible in the change room (higher risk area).  
    • Go on the pool deck, sit on the sidewall (not the benches in front of the lifeguard office) respecting 2m distancing at all times and wait for the practice to start.
    • No warm-up or stretching is permitted on the pool deck.
    • Coaches must wear their masks at all times, including during the practice.  Athletes can take their masks off when they are ready to get in the water.
    • Athletes do not have to maintain a minimum 2m distance while in the water.
    • At the end of the practice, exit the pool deck via the emergency exit door (passed the women’s change room door).  All traffic circulation when exiting the pool must be done in a clockwise fashion.
  • University of Ottawa pool
    • The University of Ottawa has a mandatory vaccination policy.  All individuals accessing their campus and eligible for a vaccine (born in 2009 or earlier) must be fully vaccinated.   Everyone wanting to use their facilities must comply with the following procedures:
      • Prior to their first practice, everyone (12 & older) must complete their vaccination declaration using this link: Vaccination declaration. You will first need to create an account (click on “Other” or “Student”, as applicable).  Once your account has been created, log into your account and complete your Vaccination Declaration. You will be asked to upload proof of both vaccinations.  If you were vaccinated in Ontario and need proof of your vaccination, here is the link:  Ontario Proof of Vaccine Receipt.
      • Prior to each practice, before entering the facilities, log into your U of O account and complete your Daily Health Check-in. The application will confirm whether you are permitted to access the facilities or not, and a confirmation email will be sent to you.
    • Athletes and coaches should enter the facilities no earlier than 10 minutes before the start of practice.  In the building entrance, COVID ambassadors will confirm that they are fully vaccinated. Go directly to the change rooms to get changed. 
    • Maintain a minimum of 2m distancing at all times except once the practice starts.
    • Athletes can take their masks off when they are ready to get in the water.
    • Coaches must wear their masks at all times, including during the practice. 
    • Athletes do not have to maintain a minimum 2m distance while in the water.
  • Outdoor Pools
    • Masks must be worn while at the facilities until the practice starts.
    • Enter the facilities as a group, as follows:
      • Entrance Pool (through the Wading Pool gate)
      • General Burns Pool (though the Emergency Exit gate) 
      • BeaverBrook Pool (through the main customer service desk entrance)
      • Glen Cairn Pool (through the main entrance)
    • Wait in the pool’s designated waiting area until the practice starts.
    • Coaches are expected to help clean up the facilities after their practice, more specifically:
      • Wipe down water polo nets, frame and handles, and storage carts
      • Clean dry-land areas that were used.

Have Any Questions?

We Have The Answers!