COVID-19 Info & Procedures

SPECIAL COVID-19 INFO AND PROCEDURES (updated September 23, 2021)

The Titans will fully comply with all applicable provincial, city, facility and governing sports body policies and procedures. This page contains detailed information and procedures which MUST BE READ AND FOLLOWED BY ALL TITANS ATHLETES, COACHES AND PARENTS. Please visit this page frequently as COVID-related measures change frequently.

Be prepared to make concessions

  • While there are no caps on the maximum number of athletes permitted per practice, the Titans may still have to impose restrictions on which athletes can attend high-demand practices to ensure a practical distribution of athletes across all our practices.

All Free Trials must be pre-arranged

  • Individuals wanting to try a water polo practice at no cost MUST submit a Request for a Free Trial ahead of time using this link: Titans Online Free Try-Out Request (titanswaterpolo.ca)
  • The purpose of the above form is to (1) collect information required in case COVID contact tracing is required, (2) ensure the mandatory Water Polo Canada Consent form has been signed, (3) help us determine what options would be best for the individual, and (4) share important COVID safety measures with the individual ahead of their scheduled free trial.
  • Individuals requesting a free trial will be contacted to determine which specific practice they would like to try.

Ontario’s New Full-Vaccination Requirement

  • Both the University of Ottawa and Carleton University require that everyone entering their facilities be fully vaccinated (except for those under 12 who are not yet eligible for vaccination and those with a valid medical exemption).  For more details on each pool’s vaccination policies, see their pool-specific rules at the bottom of this page. 
  • At city pools, only participants who are 18 and older must be fully vaccinated to be permitted to enter city facilities. 
  • Participants must carry with them documentation proving their full vaccination status, along with a piece of photo ID (picture or good quality photocopy of the photo ID is acceptable for younger participants). 
  • When entering a university facility, university staff will be responsible for validating the vaccination status of the participants, even though participants will have already uploaded their documentation on the university’s COVID application.
  • When attending a city facility, it is the responsibility of the Titans (coach or designated volunteer) to validate the vaccination status of the participants.

Mandatory self-assessment:

  • BEFORE EACH PRACTICE, each participant and coach must complete a COVID-19 self-assessment. 
  • For city pools, use the self-assessment located at https://covid-19.ontario.ca/self-assessment/, save the results to a PDF file and keep a copy of the last 3 weeks’ worth of self-assessment reports in case they are required by Ottawa Public Health or the Titans should an investigation be required.   
  • For the University of Ottawa pool and the Carleton University pool, see their pool-specific rules at the bottom of this page.
  • If the self-assessment results indicate that the participant should self-isolate and/or be tested for COVID-19:
    • The participant MUST (1) immediately notify the Titans of the self-assessment results via an email to COVID19@titanswaterpolo.ca, (2) stay home and (3) follow the instructions of the self-assessment results. 
    • If the participant is tested for COVID-19, the participant must notify the Titans of the test results ASAP.
      • If the test result is positive, the participant must notify the Titans once their case is deemed resolved by local health authorities. 
      • If the test result is negative, the participant must notify the Titans once all their symptoms have disappeared. 
      • The participant will only be allowed to resume training once their return has been permitted by the Titans and/or the relevant health authorities.
    • Before the start of every practice, each participant must confirm to their coach that they completed their self-assessment and that they are fit to join the practice.
    • All information, including the individual’s identity, will be kept confidential.

Rules, Rules, Rules:

  • Below are general rules that apply across the board.  See the next section for pool-specific rules.
  • Do your best to show up only 10 minutes before your practice start time.  If it is cold outside, we suggest that you wait in your car as you will not be granted early access to the facility’s lobby.
  • If you show up late for a practice, you will most likely NOT be given access to the facilities.
  • Parents are not permitted to accompany their children or watch their practice.
  • For a first-time free trial, one parent may accompany their child until the child has been introduced to the coach, after which the parent must immediately leave the facilities. Parents accompanying their child must also complete a self-assessment form BEFORE the practice.
  • Everyone must maintain a minimum 2m distance between themselves and anyone else at all times, however, athletes do NOT have to maintain a 2m distance when in the water.  Yes, this means we are permitted to PLAY REAL WATER POLO!
  • Everyone must wear a mask when in the facility.  Masks should only be removed just before entering the water (this applies to coaches as well).  
  • At city pools, coaches must wear a mask on deck only if they have to talk to someone (athlete, parent, pool staff) and they cannot maintain a 2m distance while talking.  At both University pools, coaches must wear a mask at all times.
  • Everyone must wash their hands at one of the hands sanitizing stations when entering and leaving the facility.
  • Follow floor markings and directional arrows when they are provided.
  • Participants must shower at home and come dressed wearing their swimsuits so they can undress on the pool deck.  Changing on the pool deck with a towel wrapped around your body is not acceptable.
  • Belongings must be placed in the designated zone, identified by the pool supervisor (i.e. lockers not available in locker rooms).
  • Bring a reusable plastic bag and stuff your footwear inside the bag BEFORE getting on the pool deck (do NOT wear outdoor shoes on the pool deck).
  • Bring your own filled water bottle (water fountains are not accessible).
  • Participants must not share or lend any of their personal items.
  • In most cases, the Titans are NOT permitted to use pool equipment, only Titans equipment.
  • Upon arrival for practice, the participants must report to the coach, confirm that they completed their COVID-19 self-assessment and that they are fit to join the practice. 
  • Coaches must take complete and accurate attendance for every practice (including coaches’ attendance) and update the online attendance sheet for their practice within 24 hours after the practice.  Those attendance sheets are needed to facilitate contact tracing, should it be required.
  • Face masks must be worn when doing dry-land training ONLY IF a minimum 2m distance cannot be maintained between the participants.
  • Once the practice ends, everyone is to put their mask back on as soon as possible after they get out of the water.  Masks must be worn until you exit the facilities.
  • When using the change rooms after practice, obey the signage in the change rooms (e.g. change in designated spots), NO access to the showers, change rapidly and leave the facilities as fast as possible (within 15 minutes at most). 
  • Any Titans staff, including our lifeguards, have the authority to deny access to a participant if they believe a participant represents an unusual COVID-19 risk to the other participants (e.g. exhibiting a COVID-19 symptom, lack of attention paid to the 2m distancing rule, etc.).  Athletes who are denied access must remain seated in a safe location visible by the coaches, mask on, maintaining a 2m distance from everyone else, until they are picked up from the facility.
  • Coaches are expected to assist in the cleaning and disinfecting process after their practice. The following must be cleaned after each practice:
    • Wipe down water polo nets, frame and handles, and storage carts
    • Clean dryland areas that were used
    • Clean any other equipment that might have been used (e.g. chairs)

Pool-specific Rules:

  • Richcraft pool
    • Athletes and coaches enter as a group 5 minutes prior to practice start.
  • Walter Baker pool 
    • When coming into the facilities, tell the screening person behind the window that you are with the Titans and proceed to the locker rooms.
    • Walk directly to the bleachers on the other side of the pool.  There are green dots where you can sit and leave your water polo bags. 
    • At the end of practice, you will exit through the change rooms.
  • Pinecrest pool
    • Athletes and coaches enter as a group 5 minutes prior to practice start.
    • Entry into the pool will be via the doors by the deep-end (near the exercise room).
    • For the Water Fun II group, someone from the Titans will go open the electronic doors for you 5 minutes before the start of the practice (i.e. at 6:40 pm), so don’t be late!
  • Splash pool (pool closed for maintenance until at least November)
    • Athletes should aim to arrive no earlier than 5 minutes before the start of their practice.
    • Our athletes do NOT have to enter as a group.
    • When coming into the facilities, enter via the door in the lobby (not via the change rooms).
    • Athletes can go directly on deck with their mask on, pick a safe spot 2m apart, remove their outdoor clothes and wait for the start of practice.
    • We leave the facilities via the emergency exit near the change rooms, not via the front door.
  • Francois Dupuis pool
    • Athletes and coaches enter as a group 5 minutes prior to practice start.
  • Brewer pool
    • About 10 minutes before the start of practice, athletes and coaches will be let in as a group via the door facing Sloan Ave.
    • Absolutely no parking available on site.
    • Everyone is to walk directly to the designated waiting area in the viewing gallery.
    • Boots are to be placed on the boot racks provided by the city.
    • When the practice starts, everyone can go directly to the pool deck and change there.
    • After the practice is over, everyone goes back to the viewing gallery (mask on) to pick up their water polo bag.  They can then go to the locker room to change. 
    • Parents picking up their children must park along the fenced side of Sloan to wait.
  • Nepean Sportsplex
    • Enter the facilities via Entrance #1 (the main entrance facing Woodroffe Avenue).
    • For practices held in the 50m pool, access the pool deck via the main pool entrance (not via the change rooms), individuals are to go directly to the viewing gallery at the designated spots, take their outdoor clothes off, leave their belongings there and wait for the coach to lead the group to the pool deck.  
    • For practices held in the small 25m pool, access the pool deck via the Universal Change Room (located down the hall, past the canteen), individuals are to go directly to the pool deck at the designated spots, take their outdoor clothes off, leave their belongings there and wait for the coach to lead the group into the water.  Boots must be taken off before entering the Universal Change Room and be carried in a plastic bag.
    • If athletes have to move between the deep end to the shallow end in the 50m pool, athletes are to travel in a counter-clockwise fashion on the pool deck while ensuring 2m distancing with everyone else.
    • After practice, athletes in the 50m pool go pick up their belongings (respecting the counter-clockwise flow and 2m distancing), put their masks back on and exit via the change rooms.
    • After practice, athletes in the 25m pool go pick up their belongings, put their masks back on and exit via the Universal Change Room. 
    • DO NOT stay in the facilities after the practice is over.  Exit the building as soon as possible.
  • Carleton University pool
    • Note that parking at the sports complex will no longer be free.  
    • Carleton University has a mandatory vaccination policy.  All individuals accessing their campus and eligible for a vaccine (born in 2009 or earlier) must be fully vaccinated.   Everyone wanting to use their facilities must comply with the following procedures:
      • Prior to their first practice, everyone (12 & older) must create an account in cuScreen and upload their proof of vaccination (1st and 2nd dose). Instructions on how to create your account can be found here.  If you were vaccinated in Ontario and need proof of your vaccination, here is the link:  Ontario Proof of Vaccine Receipt.
      • Prior to each practice, before entering the facilities, log into your cuScreen account and complete your COVID Screening Self-Assessment.
      • If you get a GREEN checkmark, enter the facility and scan the Alumni Hall QR CODE (this tells the application which facility you are visiting).  If you get a RED status, go home.
      • Show your GREEN checkmark to the Front Desk Staff at the Welcome Centre and let them know you are there for water polo.  They will let you in.
    • Athletes and coaches should enter the facilities no earlier than 10 minutes before the start of practice and go directly to the change rooms to get dressed.  We recommend coming with your swimsuit on so you spend as little time as possible in the change room (higher risk area).  
    • Go on the pool deck, sit on the sidewall (not the benches in front of the lifeguard office) respecting 2m distancing at all times and wait for the practice to start.
    • No warm-up or stretching is permitted on the pool deck.
    • Coaches must wear their masks at all times, including during the practice.  Athletes can take their masks off when they are ready to get in the water.
    • Athletes do not have to maintain a minimum 2m distance while in the water.
    • At the end of the practice, exit the pool deck via the emergency exit door (passed the women’s change room door).  All traffic circulation when exiting the pool must be done in a clockwise fashion.
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  • University of Ottawa pool
    • The University of Ottawa has a mandatory vaccination policy.  All individuals accessing their campus and eligible for a vaccine (born in 2009 or earlier) must be fully vaccinated.   Everyone wanting to use their facilities must comply with the following procedures:
      • Prior to their first practice, everyone (12 & older) must complete their vaccination declaration using this link: Vaccination declaration. You will first need to create an account (click on “Other” or “Student”, as applicable).  Once your account has been created, log into your account and complete your Vaccination Declaration. You will be asked to upload proof of both vaccinations.  If you were vaccinated in Ontario and need proof of your vaccination, here is the link:  Ontario Proof of Vaccine Receipt.
      • Prior to each practice, before entering the facilities, log into your U of O account and complete your Daily Health Check-in. The application will confirm whether you are permitted to access the facilities or not, and a confirmation email will be sent to you.
    • Athletes and coaches should enter the facilities no earlier than 10 minutes before the start of practice.  When they get to the turnstile, the front desk staff will ask if the participant successfully completed their Daily Health Check-in before letting the participant in.  Go directly to the change rooms to get changed.  We recommend coming with your swimsuit on so you spend as little time as possible in the change room (higher risk area).  
    • On the pool deck, you may only leave your belongings along the wall at the designated spots (marked with tape).
    • Maintain a minimum 2m distancing at all times except once the practice starts.
    • Athletes can take their masks off when they are ready to get in the water.
    • Coaches must wear their masks at all times, including during the practice. 
    • Athletes do not have to maintain a minimum 2m distance while in the water.
  • Outdoor Pools
    • Masks must be worn while at the facilities until the practice starts.
    • Enter the facilities as a group, as follows:
      • Entrance Pool (through the Wading Pool gate)
      • General Burns Pool (though the Emergency Exit gate) 
      • BeaverBrook Pool (through the main customer service desk entrance)
      • Glen Cairn Pool (through the main entrance)
    • Wait in the pool’s designated waiting area until the practice starts.
    • Coaches are expected to help clean up the facilities after their practice, more specifically:
      • Wipe down water polo nets, frame and handles, and storage carts
      • Clean dry-land areas that were used.
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